Guidance on completing the Art 15(5) task in RIO can be found at RIO Manual for Art 15(5). The search procedure to be followed is similar to that outlined in 6.1 International Searching. See also 4. Searching for information on developing search strategies and the 3PT.

Upon receipt in this Office such requests are forwarded to CEG who will:

acknowledge receipt to the applicant/attorney along with any query relating to search fees
check that the search request was made by the applicant
establish a search request date which will be the date of receipt in this Office where sufficient material exists for the search file to be assigned to the examination branch and full fee payment has been made
establish the search report completion date as 6 weeks from request date
Patent Auto-Classifier will assign the task to the relevant examination section. However, in the case where Auto-Classifier fails, it will go to the Manual Tech sorters, who will identify and distribute to the most appropriate section.

Basis of Search

On being assigned the task, the search examiner should check to see that the person requesting the Article 15(5) search is the patent applicant. If this is not the case, the search cannot proceed. The underlying cause when this situation occurs will usually be a clerical error somewhere in the process.

An international-type search shall be carried out on the basis of the claims, with due regard to the description and the drawings (if any). However, if the applicant makes

a specific request to search a search statement when both the search statement and the claims are filed together; or
files a later search statement

the search is to be carried out on the basis of the search statement – see 6.2.8 Search Report.

A provisional application which does not include claims may be the subject of an international-type search based only on the description and drawings. In this situation the applicant will usually provide a search statement with the search request.

Where a search is carried out on the basis of a search statement provided by the applicant, the search is not to be conducted on the basis of the search statement in isolation. In formulating the search, the search statement must be considered in the context of the specification as a whole.

Where there is difficulty in determining the subject matter area which the applicant desires to be searched, examiners must avoid the temptation to perform a search simply because they can. This could lead to a poor quality search report that cites documents from a range of technologies and/or cites documents that read onto the search statement but none of the embodiments. Examiners should instead, following consultation with a senior examiner, advise the applicant of the situation and request them to provide a written search statement (see RIO Requesting a Search Statement).

If no reply is received within one month, RIO will automatically send out monthly reminders. The letter will advise the applicant that although IP Australia is unable to refund the fee paid for the filing of the request under Regulation 3.14A - see IP Australia's Refund Policy - they may request a partial waiver of the fee, which will be considered in light of the particular circumstances and will not generally exceed 50% of the applicable fee.

Upon a request of a partial waiver of fee being made, the case will be referred to AGM (ELEC) for consideration.

Product by Process Claims

These types of claims are for the purposes of an international-type search report to be interpreted in accordance with the PCT guidelines – see 6.1.7.1.1 PCT Guideline References and Flow Chart.

Recording Search Details

All details of the search must be recorded on the Search Information Statement (SIS), which should then be placed on the file. This includes details of all patent and non-patent literature searches, as well as searches conducted on the internet. The names of the members of the three person team should also be recorded. See Annex F for information on when a SIS must be completed. Further information on the SIS and instructions for its use are provided at 4.6 Recording the Search Details and Annex D Search Information Statement (Instructions for Completing the SIS).