Welcome to the new version of the Patents Manual. Please note there are changes to the numbering and sequence of the chapters and pages in the manual. You are encouraged to take the time to explore and familiarise yourself with this new structure.

6.2.1 Procedural Outline - International Type Search

Date Published

Refer to RIO Manual for International Type Searches

  1. Initial processing by CEG
  2. Task is assigned to suitable search Examiner
  3. Check person requesting search is applicant
  4. Determine classification (a separate classification task(s) is created)
  5. Consider unity of invention
  6. Consider excluded subject matter
  7. Request written search statement (if applicable)
  8. Form three person team
  9. Perform Auto Prelim Search
  10. Search patent literature
  11. Search non-patent literature
  12. Order relevant non-patent literature from Library
  13. Download documents to RIO Citation Manager
  14. Assess which documents to be cited
  15. Check whether the Agent on file for the case matches an attorney firm listed in Annex ‘X’ of Volume 4.
    1. ​​​​​​​If the Agent is not listed in this Annex go to step 16. 
    2. If the Agent is listed in the Annex, then upload a copy of the ‘No analytics report required.rtf’ in the Patent Analytics tab of the Workbench. Although an analytics report is not required, examiners are to still select the "Request Patent Analytics Report" button in order for the workflow to be actioned by the Hub (as per the RIO Manual). Then skip step 16 and go to step 17.
  16. While drafting the Art 15(5) Search Report, upload the following information in the Patent Analytics tab of the Workbench:

b) A complete transcript from STNext (if used), exported in standard rtf format (see 6.2.10 Annex E – Extracting patent information from STN)

c) Any patent documents to be cited in the Search Report that have been sourced through freely available databases or other IT searching tools (i.e. not EPOQUE or STN) need to be imported to EPOQUE Viewer, so that they can be included in the .csv file of publication numbers exported from EPOQUE Viewer, outlined in step (a) above (see 6.2.10 Annex D – Extracting publication numbers from EPOQUE viewer).

After the files are uploaded, an Analytics Report can be requested, which will create a parallel Analytics Report task for the Patent Analytics Hub.

Examiners should directly contact the patent analyst who has been assigned the analytics task in the following circumstances:

  1. to discuss assigned cases requiring urgent dispatch of the Art 15(5) Search Report or for the report to be sent out separately.
  2. to notify the analyst of a change or update to a file previously uploaded in the Patent Analytics tab of the Workbench.

For more general enquiries about Art15(5) analytics reports, examiners should contact the Patent Analytics Hub's Article 15(5) mailbox (MDB-Article 15(5) Analytics)

17. Prepare the rest of the Art 15(5) Search Report.

18. A notification will appear once the Analytics report is complete, the task can then be submitted. For cases where an Analytics report will be sent out separately (or is not required), the task can be submitted without the Analytics report.

Amended Reasons

Amended Reason Date Amended

Published for testing

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