2.2 Navigating the Manual

Date Published

Keyboard Shortcuts

Basic Navigation

  • The Up Arrow and the Down Arrow on the keyboard scroll up and down the page
  • Page Up and Page Down scroll up or down the page in larger increments
  • End takes you to the end of the page
  • Home takes you to the top of the page
  • Tab moves through the hyperlinks
  • Enter to follow a hyperlink
  • ​​​​​​​Alt + Left Arrow takes you to previously viewed pages
  • Alt + Right Arrow takes you forward to more recent pages viewed
  • Ctrl + W closes the current page
  • Ctrl + T opens a new tab in the current window
  • Ctrl + N opens a new window
  • Ctrl + Left Click opens a hyperlink in a new tab

Copying and pasting

  • Ctrl + A selects all the text in the right hand pane
    OR
  • use the mouse to select the text to copy (there are no keyboard shortcuts for selecting parts of a web page)
  • Ctrl + C copies the selected text
  • Ctrl + V pastes the selected text

Printing

  • Ctrl + P prints the current manual page

Searching the Manual

Note: The contents of this section only apply to the internal-facing manual. 

  • Search in SharePoint uses Keyword Query Language (KQL) syntax. A KQL query uses free-text keywords (your search query) and property restrictions (where you want your search query to appear).
  • KQL allows for Boolean and proximity operators, as well as ranking results.
  • The order the results appear in is influenced by:
    • Recently viewed Manual pages
    • How many times the terms in your query appear in each result.
  • Note: Any operators, e.g. AND/NOT/OR, must be capitalised for SharePoint’s search function to treat them as operators. Otherwise, they will be treated as keywords “and”, “not”, “or”.
  • Microsoft’s guide to KQL syntax in SharePoint has more information about using XRANK to manipulate the ranking of your search results.

Basic Operators

OperatorDescriptionExample
*Can be used at the end of a word/word fragment/phrase to return results containing the word/fragment/phrase followed by 0 or more characters.

amend* - returns results containing amend, amendment and amended.

amendmen* - returns results containing amendment but not amend or amended.

*ment or amen*ment – no result because * can only be used at the end of a string of characters.

“…”Can be used to search a phrase composed of two or more keywords, appearing in the order specified.“s104 amendment” – only returns results containing “s104” and “amendment” together in that order and will not return e.g. “s104 voluntary amendment” or “amendment s104”.
AND, +Returns results containing all terms connected by AND or +, in any order anywhere in the page or document. Entering a string of keywords not connected by any operator works the same way.Amendment AND s104, Amendment + s104, Amendment s104 - returns results containing “amendment” and “s104” anywhere in the same page in any order.
NOT, -Returns results that don’t contain the term following NOT or -.Amendment -s104, Amendment NOT s104 –returns results containing “amendment” without “s104”.
ORReturns results containing one or more of the terms connected by OR.Amendment OR s104 – returns results containing either “amendment”, “s104” or both terms anywhere in the same page in any order.
NEAR, NEAR(n=x)Returns results containing all terms connected by NEAR within 8 terms (default) in any order, or within x terms (x must be an integer greater than 0).

Amendment NEAR s104 – returns results containing “amendment” within 8 terms of “s104” in the same page in any order.

Amendment NEAR(n=4) s104 - returns results containing “amendment” within 4 terms of “s104” in the same page in any order.

ONEAR, ONEAR(n=x)Returns results containing all terms connected by ONEAR within 8 terms (default) in the specified order, or within x terms (x must be an integer greater than 0).

Amendment ONEAR s104 – returns results containing “amendment” within 8 terms of “s104” in the same page in that order.

Amendment ONEAR(n=4) s104 - returns results containing “amendment” within 4 terms of “s104” in the same page in that order.

Ranking Operators

OperatorDescriptionExample
WORDS()

Specifies a set of terms as synonyms of each other. Works similarly to joining the terms with OR to return results containing at least one of the terms.

Note: Results are ranked differently when compared with the use of OR – SharePoint will treat the terms connected by WORDS as synonyms and instances of each term will be ranked as though they are the same term.

WORDS(filing, lodgement)- returns results containing “filing”, “lodgement” or both anywhere in the same page in any order
XRANK

Can be used to manipulate search result ranking. An XRANK expression contains one component that must be present, and one or more components that contribute only to ranking.

Note: XRANK has multiple advanced parameters that you can vary. However, most of these aren’t commonly used and for search purposes you’ll be interested in the nb (normalised boost) parameter – this multiplies the rank of search results that contain the secondary component(s) in your XRANK query.

Amendment XRANK(nb=1.5) s104 – returns results containing either “amendment”, “s104” or both terms anywhere in the same page in any order. However, results that also contain “s104” will appear higher up in your search results.

Property Restrictions

PropertyDescription
TitleThe title of each page
BodyThe text appearing below the title on each page
FiletypeThe type of any document linked to or embedded on Manual pages (e.g. .pdf, .docx)
OperatorDescriptionExample
:Returns results where the property contains the search term.

Title:amendment - returns results where the title of the page contains “amendment”

Title:(amendment OR s104), title:amendment OR title:s104, title:amendment title:s104 – returns results where the title of the page contains “amendment” or “s104”

=

Returns results where the property is identical to the search term.

Note: Should not be used in conjunction with the wildcard operator *.

Title=“2.1 purpose of the Manual” – returns results where the title of the page is “2.1 purpose of the manual”

Amended Reasons

Amended Reason Date Amended

Added sections for keyword searching in internal manual.

Removed redundant In this Section subheading and outdated navigation menu guidance
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